You may have seen that Royds Withy King recently took part in a firm-wide charity event for our four chosen charities – Bath Mind, Doing It For Dan, SeeSaw and Mind in the City. So far we have raised nearly £19,000. NQ solicitor Sophie Webb was heavily involved in planning and executing the event during her training contract. Here’s her insight into her what it took to arrange such a successful event.
Every two years, staff at Royds Withy King nominate four chosen charities, across each of our office locations. We then spend two years undertaking various fundraising activities to raise money for those invaluable causes, including one ‘big event’. I am a member of our Charities Group and this year took a lead role in arranging this year’s event – the Step Ahead Challenge.
1. Business case
We were keen to organise an event that was as inclusive as possible and not just aimed at the ‘athletes’ amongst us (Our previous events have included the Three Peaks challenge and Bath 2 Paris cycle ride). We wanted to embrace our ‘one firm’ culture and came up with the idea of a walking challenge to suit all abilities. Our key aims for the event were inclusivity and engagement.
I was firstly involved in drafting a business case for approval by senior management. I looked at our previous firm wide events to see how many people were involved and how much money we raised. I also had to consider the cost of running the event, whilst also being mindful of how we could minimise any potential disruption to the business with team members being out of the office, using their volunteer days.
2. The logistics
I then had the opportunity to work closely with Dynamic Adventures, an external adventure company, who worked really hard to put together an enjoyable and scenic route that took in all the sights along the way. We are very fortunate that the route from Bath to London has plenty to offer!
We organised the walkers into 10 different legs (no pun intended) and I was involved in putting together a GDPR compliant form for next of kin and medical information for our walkers’ health and safety.
3. Social media, fundraising and merchandise
I also worked closely with our marketing team to put together a social media campaign in order spread the word both internally and externally about the event, and to maximise our fundraising. We decided what merchandise would be best (bearing in mind the budgets we had considered) and the marketing team put together a fantastic promotional video that incorporated some famous faces from our different office locations. Do you recognise any of them…?
The walk itself was a great success! 130 of our staff and partners participated, with groups of 10-25 people walking over 10 days from our Bath offices to our office in London, at the door of St Paul’s Cathedral.
It was a great opportunity for everyone to meet, walk and talk with colleagues from other departments and from other offices. There was a real ‘buzz’ in the offices as the ‘baton’ (our RWK backpack flag) was passed on each day, and there was a fantastic sense of achievement amongst the walkers, and those supporting from the offices, as they arrived at their destination.
I have thoroughly enjoyed my time on the Charities Group to date, and my involvement in the Step Ahead Challenge has certainly been a highlight. Being a part of one of our CSR Groups (whether that is the Charities, Green or Social Groups) really does give another ‘string to your bow’ and has opened me up to experiences and responsibilities that I may not have otherwise come across during my training contract. I have also recently found that I was able to talk about my involvement with this event in my recent NQ interview.
For more information about the Step Ahead Challenge, click here to see our fundraising page